Intergroup Elections occur annually in December with nominations presented in November.
ARTICLE V
VOTING RIGHTS
Elected Group Representatives, Rockland County Intergroup Association of Alcoholics Anonymous Elected Officers and Elected Chair people will have the right to vote on all
motions presented before them and on elections of officers and chairpersons.
Prior to each vote, the Chairperson must announce this to those in attendance to ensure that only Elected Group Representatives, Elected Officers and Chairpersons vote on motions before Rockland County Intergroup Association of Alcoholics Anonymous.
ARTICLE VI
REQUIREMENTS, NOMINATION, ELECTION OF OFFICERS AND CHAIRPERSONS
Sec. 1 In November of each year, nominations shall be held for replacements for each open position for officers, chairpersons and liaisons. Open positions must be filled in
December by means of elections. The elected officers will assume their duties on the January 1st, following elections.
Sec. 2 If there is more than one nominee for any office, election for that office shall be by ballot. A majority of the votes cast shall be required to elect a nominee.
Sec. 3 All officers and chairpersons shall hold office for one or two years or until their successors are elected, as designated in Article VI, Sec 5.
Sec. 4 If there is a vacancy in the office of Chairperson, the Alternate Chairperson shall immediately become Chairperson. Vacancies in other offices shall be filled by election of the Group Representatives, Officers and Chair people.
It is suggested that the Answer Service chair, Treasurer and Webmaster have five years of continuous sobriety. All other commitments shall have two years of
sobriety. Election of chairs is at the discretion of the group.
The following positions are up for election for the odd numbered years:
- INTERGROUP SECRETARY
- The Intergroup Secretary keeps the minutes of the meetings
- presents them at the next business meeting
- ensures that approved minutes are posted to the County website in a timely manner
- maintains a list of current Intergroup members and quorum requirement
- is the custodian of the records
- SENY LIAISON
- The liaison officer shall represent this Association at all General Service Assemblies, Mini-Assemblies, District Meetings and/or Committee meetings
- MEETING LIST CHAIRPERSON
- shall be responsible for the printing and distribution of meeting lists
- shall update the meeting lists based on changes provided by Groups through the Rockland County Intergroup Association of Alcoholics Anonymous Web-site, US Mail or in person
- HOSPITALS and INSTITUTIONS (H&I) Chairperson
- Shall establish institutional contacts and provide literature, A.A. meetings and speakers
- Shall keep hospital administrators informed of A.A.’s function and purpose
- Shall assist in arranging meetings in hospitals, maintain a list of such meetings, and assign Chair people to lead those meetings
- A monthly Institutions Booking Exchange will be held
- YOUNG PERSON LIAISON
- Responsible for getting information on events that will occur in the tri-state area and bring the information to Intergroup to disseminate at Rockland County A.A. meetings
- Will get events from: Intergroup, NYC YP (nycypaa.org), New York State YP (escypaa.org), New Jersey YP of AA (njypaa.org), and other Young People’s websites
- Interact and share information with other YP meetings in the area and bring back to Intergroup
- Inform Intergroup if there are any new YP meeting starting in the area
- Works in conjunction with the public information committee to provide speakers to schools, colleges, youth recovery programs and other non-AA entities
- Coordinate with the Public Information Committee to approach said institutions and offer speaking commitments at non-AA entities
- ANSWERING SERVICE CHAIRPERSON
- Shall arrange for a telephone vendor, so that inquiries about A.A. can be passed on to A.A. members who have volunteered for 12- Step calls
- Shall provide “12-Step Lists” consisting of A.A. volunteers from A.A. groups within Rockland County; these lists must be updated semi-annually
- Volunteers must possess a minimum of one year of continuous sobriety
- Shall maintain up-to-date information required for referring “calls for help,” known as “Do’s and Don’ts”; and for answering A.A. inquiries
- Shall arrange a monthly schedule for all Rockland County A.A. groups that participate
